Finance Dublin, Ireland

Office Manager/Health & Safety Officer

Company Intro

Booking Holdings (NASDAQ: BKNG) is the world leader in online travel and related services, provided to customers and partners in over 220 countries and territories through six primary consumer-facing brands – Booking.com, KAYAK, priceline, agoda.com, Rentalcars.com, and OpenTable. The mission of Booking Holdings is to make it easier for everyone to experience the world. During 2019, the Company had consolidated revenues and net income of $15.1 billion and $4.9 billion, respectively, and a current market value of approximately $60 billion.

Booking Holdings Financial Services (hereinafter “BHFS”) is based in Dublin, Ireland and provides financial services in the form of payment services and e-money products across all the brands. BHFS is committed to conducting its business in compliance with applicable laws, regulations and guidelines, with integrity and to the highest ethical standards.

Job Overview

The role of Office Manager/Health & Safety Officer will organize and coordinate administration duties and office procedures while creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and health and safety standards.

Responsibilities and Duties

  • Organize the new office layout and organize office operations and procedures

  • Maintain the office condition and order all supplies and equipment

  • Coordinate with IT department on all office equipment

  • Ensure that all items are invoiced and paid on time

  • Manage contract and price negotiations with office vendors, service providers and office lease

  • Manage office G&A budget, ensure accurate and timely reporting

  • Provide general support to visitors

  • Book transport and accommodation and arranging appointments for CEO and executive team

  • Deal with correspondence, complaints and queries and prepare letters, presentations and reports

  • Develop, maintain and protect health and safety standards in accordance with current health and safety legislation

  • Use knowledge and skills to promote a positive health and safety culture in the workplace

  • Responsible for ensuring that employers and employees comply with safety legislation and that safety policies and practices are adopted and adhered to

  • Plan, implement, monitor and review protective and preventive safety measures

  • Carry out risk assessments, identifying potential hazards and consider how risks could be reduced

  • Manage mobile phone relationship with Vodafone including billing, upgrades, new joiners, replacement phones

  • Process expenses for CEO and Executive team

Qualifications:

  •  3rd level qualification preferable at Certificate, Diploma or Degree level
  • Experience in working in a fast paced busy organization is essential
  • Proven experience as an Office Manager, Front Office Manager or Executive Assistant – Minimum 5 Years
  • Experience with a variety of office software -email tools, spreadsheets and databases
  • Prior Experience as Health and Safety Officer
  • Excellent interpersonal skills and ability to influence and support senior stakeholder
  • Succinct Communicator – ability to communicate at all levels in the organization
  • Ability to work in a cross-functional matrix environment
  • Familiarity with Google Suite and Travel Management Tools
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills 

About BKNG 

Booking Holdings is the world leader in online travel & related services. Our teams work around the clock to build and improve the technology that empowers people to more freely travel across borders, time zones, languages and cultures. At Booking Holdings, we make it easier for everyone to experience the world every day through seamless technology powered by our six major brands: 

  • Booking.com

  • KAYAK

  • priceline

  • agoda

  • Rentalcars.com

  • OpenTable

Through the Booking Holdings brands, we help our customers reach all corners of the earth. Our ability to provide great service rests on how well we understand our diverse customer base, which is why having a diverse team is so important to us. We bring together employees from all walks of life and we are proud to provide the kind of inclusive environment that stimulates innovation, creativity and collaboration.

EEO Statement:

Booking Holdings is an equal opportunity employer in accordance with all applicable federal, state and local laws. We ensure equal employment opportunity to all employees and applicants without discrimination or harassment based on race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, disability, military service, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state, or local law.

Booking Holdings also extends this policy to every phase of the employment process including, but not limited to, recruitment, selection, placement, transfer, training and development, position elimination, restructure, promotion, compensation, benefits, layoffs, termination, and all other conditions or privileges of employment. Booking Holdings and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need reasonable accommodation in order to search for a job opening or apply for a position, please email reasonableaccommodation@bookingholdings.com with your request. M/F/V/D/SO  

Our Brands