Booking Holdings (NASDAQ: BKNG) is the world leader in online travel and related services, provided to customers and partners in over 220 countries and territories through six primary consumer-facing brands – Booking.com, KAYAK, priceline, agoda.com, Rentalcars.com, and OpenTable. The mission of Booking Holdings is to make it easier for everyone to experience the world.
Booking Holdings Inc. is looking for a Coordinator to join our growing Compliance & Ethics Operations Team. This position will report directly to the SVP, Global Compliance & Ethics Officer and also provide support to the other team members. This role is multi-faceted and this person must be highly organized, motivated, results-oriented, and have a strong attention to detail. In this role, you will be interacting with all levels of the organization in a fast- paced high-tech environment. This person will seek ways to improve processes and help the department function more efficiently and effectively.
Responsibilities and Duties
Supports several department platforms under direction of manager: DocuSign for electronic signatures, Navex for regulatory inquiries, Serengeti e-billing tracker system, Conflicts of Interest Disclosures, GEMS for Global Legal Entities, Contracts Database and Concur for T&E expenses.
Maintain Global Department Roster, Global Email Distribution lists, coordinate annual swag items, send welcome package emails to global new hires and monitor/track document repositories.
Act as main coordinator to schedule and coordinate complex meetings in global time zones. Create Agendas, drive action items and ensure all meetings run smoothly. Coordinate global summit and off-site meeting events/dinners, track attendees and release surveys pre and post meetings.
Support SVP in calendar management, meeting/conferences set up and expense reports. Proactivity reviews upcoming schedules, events while anticipating potential conflicts, ensuring critical projects and goals are successfully accomplished, and taking appropriate action to produce desired outcomes.
Manage and track all invoices from vendors/law firms and upload into the Serengeti Tracker System.
Assist the department in creating presentations, reports and other materials to communicate effectively within the Global C/E team and the company. Prepare, collect, collate, and distribute materials for key meetings and events. This includes follow up and outcome tracking e.g. taking notes, tracking and following up on action points, as well as ensuring logistics run smoothly.
Welcome guests as they arrive at our office in a warm and hospitable manner and assist guests with all check in procedures.
Bachelor’s degree or higher from a four-year college or university;
3 to 5 years work experience in a corporate legal department or law firm preferred.
Ability to communicate clearly and concisely in written and verbal form;
Excellent interpersonal skills and ability to interact well with other associates at all levels;
Motivated with the ability to work effectively both on your own and as part of a team;
Ability to responsibly manage highly confidential and time sensitive information.
Excellent time management skills required.
Highly organized with attention to detail with ability to take ownership, set priorities, and meet deadlines in a dynamic and fast-paced environment;
Analytical and problem-solving skills. Must have a flexible and positive attitude and maintain a high degree of professionalism.
Booking Holdings is the world leader in online travel & related services. Our teams work around the clock to build and improve the technology that empowers people to more freely travel across borders, time zones, languages and cultures. At Booking Holdings, we make it easier for everyone to experience the world every day through seamless technology powered by our six major brands:
Through the Booking Holdings brands, we help our customers reach all corners of the earth. Our ability to provide great service rests on how well we understand our diverse customer base, which
is why having a diverse team is so important to us. We bring together employees from all walks of life and we are proud to provide the kind of inclusive environment that stimulates innovation, creativity and collaboration.
Booking Holdings is an equal opportunity employer in accordance with all applicable federal, state and local laws. We ensure equal employment opportunity to all employees and applicants without discrimination or harassment based on race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, disability, military service, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state, or local law.
Booking Holdings also extends this policy to every phase of the employment process including, but not limited to, recruitment, selection, placement, transfer, training and development, position elimination, restructure, promotion, compensation, benefits, layoffs, termination, and all other conditions or privileges of employment. Booking Holdings and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need reasonable accommodation in order to search for a job opening or apply for a position, please email firstname.lastname@example.org with your request. M/F/V/D/SO