Finance Norwalk, Connecticut, USA

Administrative Coordinator, Global Business Services

Company Intro

Booking Holdings (NASDAQ: BKNG) is the world leader in online travel and related services, provided to customers and partners in over 220 countries and territories through six primary consumer-facing brands – Booking.com, KAYAK, Priceline, agoda.com, Rentalcars.com, and OpenTable. The mission of Booking Holdings is to make it easier for everyone to experience the world. 

Job Overview

Booking Holdings, Inc. is seeking a professional Administrative Coordinator to support the VP, Global Business Services and VP, Risk & Controls and other executives within the Booking Holdings Accounting & Global Business Services function. The successful candidate will partner directly with the VP, Global Business Services and VP, Risk & Controls to help support their needs, and those of the Accounting & Global Business Services team. The successful candidate should be highly organized, motivated, goal oriented, and comfortable with numbers, various financial software systems,  and working in a fast-paced high-tech organization. The successful candidate will thrive in a dynamic, goal focused environment and should be proactive with respect to attention to details and driving results. This person has the opportunity to have an impact in driving critical initiatives within the Accounting & Global Business Services organization under the direction of the VP, Global Business Services and VP, Risk & Controls and will be a contributor to the success of the Accounting & Finance functions. The Administrative Coordinator, Accounting & Global Business Services will report to VP, Global Business Services and support the VP, Risk & Controls in our Norwalk office.  The Administrative Coordinator, Accounting & Global Business Services will support key members (approximately 15) of the Global Business Services and the Risk & Controls teams.  Additionally, the Administrative Coordinator, Accounting & Global Business Services will be the backup for the Senior Administrative Coordinator (who supports the Chief Accounting Officer) .
 

Responsibilities and Duties

  • Actively manage the VP, Global Business Services and VP, Risk & Controls time and calendar to ensure that critical projects, meetings, and goals are successfully accomplished. Create agendas, drive action items, and ensure that all meetings run effectively.

  • Partner with the Global Business Services and the Risk & Controls teams to organize and assist in the preparation of deliverables including board and committee materials.

  • Assist the Global Business Services and the Risk & Controls teams in creating presentations, reports, and other materials to communicate effectively within the Finance organization, consulting partners, and auditors.

  • Plan travel arrangements, coordinate schedules, organize functions, and manage external relationships with important partners and constituents.

  • Act as back up support for the Senior Administrative Coordinator (who supports the Chief Accounting Officer)during peak times and if other assistants are unavailable.

  • Help teams to develop and manage a detailed project schedule and track project performance ensure timely completion of team goals.

  • Support the Accounting & Finances team with ordering and maintaining office supplies.

  • Assist with the organization of departmental/team events, off-sites, or similar with the help of other company assistants.

  • Prepare, collect, collate and distribute materials for key meetings and events. This includes follow up and outcome tracking e.g. taking notes, tracking and following up on action points, as well as ensuring that logistics run seamlessly.

  • Manage end-to-end travel needs e.g. logistics and visas, including coordinating itineraries across multiple stakeholders and gathering/developing/collating preparation materials for meetings/presentations.

  • Welcome guests as they arrive at our office in a warm and hospitable manner and assist guests with all check in procedures.

Qualifications

  • Previous experience supporting a C-level/Senior Leaders executive.

  • 5-7 years of progressive experience e.g. administration, operational/business support, executive assistant.

  • People oriented; strong relationship and stakeholder management skills, and able to engage with people across all levels, and from diverse backgrounds. 

  • Highly organized with excellent planning skills. You take ownership and proactively solve problems, often before it reaches your S(VP).

  • Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and focus on efficiency without sacrificing quality.

  • Prior experience in a corporate, financial environment desired, but not required.

  • Available to offer support outside of normal business hours, or travel, as required.

  • Strong attention to detail with excellent organizational skills. Ability to track and manage action items and hit deadlines.

  • Technically savvy with the ability to learn new software quickly. Finance team is a heavy user of Excel, PowerPoint, Google Slides, Docs, Sheets, and Workiva.  Strong technology skills are required.  

  • Experience in Microsoft Suite, Gmail, and Google Docs platform; familiarity with communication tools like Slack, Zoom and BlueJeans.

  • Ability to work independently.

  • Strong interpersonal skills, and ability to interact collaboratively with all levels in the organization.

  • Ability to responsibly manage highly confidential and time sensitive information.

  • Advanced time management and analytical skills.

About BKNG 

Booking Holdings is the world leader in online travel & related services. Our teams work around the clock to build and improve the technology that empowers people to more freely travel across borders, time zones, languages, and cultures. At Booking Holdings, we make it easier for everyone to experience the world every day through seamless technology powered by our six major brands: 

  • Booking.com

  • KAYAK

  • Priceline

  • agoda

  • Rentalcars.com

  • OpenTable

Through the Booking Holdings brands, we help our customers reach all corners of the earth. Our ability to provide great service rests on how well we understand our diverse customer base, which is why having a diverse team is so important to us. We bring together employees from all walks of life and we are proud to provide the kind of inclusive environment that stimulates innovation, creativity, and collaboration.

EEO Statement:

Booking Holdings is an equal opportunity employer in accordance with all applicable federal, state, and local laws. We ensure equal employment opportunity to all employees and applicants without discrimination or harassment based on race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, disability, military service, pregnancy, childbirth, and related medical conditions, or any other classification protected by federal, state, or local law.

Booking Holdings also extends this policy to every phase of the employment process including, but not limited to, recruitment, selection, placement, transfer, training and development, position elimination, restructure, promotion, compensation, benefits, layoffs, termination, and all other conditions or privileges of employment. Booking Holdings and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, please email reasonableaccommodation@bookingholdings.com with your request. M/F/V/D/SO  

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